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Advertising

The Kentucky Human Resource Information System (KHRIS) offers an online portal, called Employee Self-Service (ESS), where employees can access certain personal human resource information. This includes, but is not limited to payment information such as salary statements, tax withholding and even W2 reprint requests.

When an employee logs onto ESS they are greeted with a welcome screen that provides links to features available to them as well as an "Important Information" screen.

The Personnel Cabinet manages that screen and offers it to other state agencies for the purpose of advertising promotional, informative, and/or beneficial information to state employees .

Guidelines

Requests to advertise are granted on a first-come, first-serve basis with the provision that the Personnel Cabinet reserves the right to cancel any request (previously approved*) if deemed necessary.

Requests must be submitted no less than three (3) weeks prior to the requested print date** and MUST come from an agency department/division head able to authorize print/distribution material on behalf of the agency.

Agencies may request more than one (1) date per year, but if another agency or the Personnel Cabinet, is in need of that date for an urgent or time sensitive item, the previously approved request may be canceled.

*Approved means that the Personnel Cabinet, at its own discretion, has deemed the material to be a benefit to state employees. However, approval does not imply endorsement or sponsorship unless otherwise noted on the material.

**Pay days (15th and 30th) are the most common days for employees to access KHRIS ESS, therefore; reservations currently run from the 15th through 29th and the 30th through 14th of each month, in order to allow all agencies equal visibility of their content.

Process for Submitting Request

    1. Contact Stephanie Carpenter at StephanieL.Carpenter@ky.gov to check for available dates and make a reservation. 
    2. Once a date has been reserved and the space to be allotted (full space or half space) is known, you will be asked to create a document containing the text and/or image to be posted. 
    3. Email that completed document to StephanieL.Carpenter@ky.gov by the date designated during the reservation process. Please be sure to copy the agency approver as proof of authorization.

The content will be reviewed by the Personnel Cabinet and the requestor will be notified of the approval/rejection.

If approved, the content will be formatted (if necessary) for posting by the Personnel Cabinet.  If a major modification of the provided content is required (in order to fit the allotted space) an opportunity will be provided for the requestor to complete a final review before printing. Minor modifications will not result in an additional review unless requested.

Information will appear in KHRIS ESS on the scheduled pay date, unless otherwise informed by the Personnel Cabinet.

Contact Us

For additional information on advertising:
Stephanie Carpenter
StephanieL.Carpenter@ky.gov.

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