The following information is for agency HR staff and is related to personnel administration.
Instructions for Requesting/Processing
Request Form - ACE
Request Form - ERA
Co-op/Intern- Agency Processing Instructions
Documentation/Workflow Required for Each Action Type/Reason
Request for Personnel Cabinet to Process Actions (for Boards and Commissions only)
Summary of Action Types/Reasons
Summary of Action Types/Reasons for County Fees/AOC/PVA
Voids versus Corrections
In Legacy & KHRIS
In KHRIS Only
Annual Increments - Please see Increments
Processing Instructions for Standard Contractors
Maintaining Personal Service Contractors
Demotion Form- See Voluntary Transfer
Detail to Special Duty
Instructions for Completing Notification Form
Agency HR Checklist
Disciplinary & Personnel Actions Guide
HERE to access the Disciplinary & Personnel Actions Guide: Checklist & Example Letters available on the Legal page.
Request for Dual Employment
Agency Guidance Pertaining to PM 2014-07 Sent on 5/6/14
Personnel Memo 2014-07: Annual Increments
Increment Audit - Quarterly Audit Tips
Instructions for Processing Monthly List
Direct Update Infotypes (no form needed)
Infotypes Updated When Processing Certain Actions
Appointments/Reinstatements - Agency Responsibilities
HERE to access the
KHRIS Updates to HR Processing Forms webinar, available on the Organizational Management page.
HERE to access annual and sick leave sharing information available on the Time & Leave (Quota) page.
Member & Employer Certification Regarding Employment
Form (Formerly entitled: Authorization for Returning Retirees)
Merit Hiring Action, Request for
HERE to access merit hiring action information available on the Forms-M page.
Months of Service
HERE to access months of service information available on the Time and Leave (Quota) page.
See State Service to access forms for verifying months of service for leave accrual purposes and career service.
HERE to access non-merit/unclassified information available on the Classification & Compensation page
Position/Personnel Action Request (PAR)
Request for Position/Personnel Action (PAR) Form - These standardized forms have been created for your convenience and 'optional' internal use; except for Voids/Corrections-Retro Processing, which require the use of these forms in order for the Personnel Cabinet to process said actions. They reflect the HCMP forms used in KHRIS and can assist you in gathering the necessary information needed for internal approval as well as entry into KHRIS.
Previously Qualifying Service
HERE to access reallocation form available on Classification & Compensation page.
HERE to access record request forms available on the Legal page
FAQ- See Reversion
HERE to access report information and instructions
Returning Retirees, Authorization for- See Member & Employer Certification Regarding Employment
Reversion and Reinstatement- FAQ for Agencies
HERE to access salary information available on the Classification & Compensation page.
Salary Retention Form- See Voluntary Transfer
HERE to access signature authorization forms available on the Legal page. Also available on
Request to Confirm 16 Years Career Service
State Service Request for Leave Accrual Purposes
See State Service to access request form to verify (confirm) career service status.
Voluntary Transfer/Demotion/Salary Retention Agreement Form
Unclassified- See Non-Merit
Can't find what you're looking for or need further assistance?
HERE to submit a Business Request. It will be routed and assigned to a consultant for assistance. Please provide as much information as possible but do NOT include SSN within the request subject or description. Sensitive information should only be provided within an attachment to the request.