The following information is for agency HR staff and is related to payroll.
Checklist for Processing Back Pay
Guidelines for Calculating Back Pay Ordered/Approved by Court or Administrative Agency
Information on Block Payments
Processing Information for Block 50 Payments
Processing Instructions (Quick Reference Guide)
Job Classes & Agencies Not Eligible for Block 50 Payments
Monthly Reporting of Block 50 Payment Instructions
Processing Instructions(for LRC Only) (Quick Reference Guide)
Researching Claims Written Off, Instructions for
Deductions (IT0014 Recurring Payments and Deductions)
Order of Processing Deductions within KHRIS
Payment Models (Frequencies) Supported by KHRIS
Start Dates Used in IT0014
Deferral - Please see Payroll Deferral
Pre-Tax Refunds (Quick Reference Guide)
Direct Deposit & Electronic Salary Statements
Policy Information and Agency Guidance
HERE to access direct deposit information available on state employee website.
EFT - Please see Electronic Funds Transfer
Electronic Funds Transfer (EFT)
Reversal Requests (Quick Reference Guide)
SAS-EFT Reversal Payment Agreement
SAS Payment Agreement
Family Medical Leave Act (FMLA)
HERE to access FMLA information available on Time/Leave page.
First Check Loans
Application (New Employees Only)
to access increment information available on the Personnel Administration page.
Internal Revenue System (IRS)
Lock-In Letters (IT0161) - Process Information
HERE to access the IRS website.
Kentucky Employees Charitable Campaign (KECC)
Agency Instruction for Setting-up Pledges
Fax Cover for KECC Pledge Set-up Notice
HERE to access KECC information available on state employee website.
Kentucky Employer Identification Number (KEIN)
Change Time Status/KEIN/Account Template Form
SAS EFT Reversal Payment Agreement
SAS Payment Agreement
Leave - Please see Quotas
HERE to access leave sharing information available on Time/Leave page.
Lost ot Stolen Checks - Please see Paychecks
Instructions for Completing Form
Optional Insurance - Please see Payroll Deduction Program
Overtime Compensation Election Form
Paying Deceased Employees
Paying Employee Appointed Mid Pay Period with Leave Without Pay Used within Same Period
Processing Gross Amount Payment or Adjustment (WT3009) (Quick Reference Guide)
Annual/Comp Payout to Terminated/Retired Employees - REPLACED! See Leave Balance Value document below.
Leave Balance Value - Payout Information and Processing Instructions
Paying out an Employee Reverted from Detail or Promotional Probation Due to Separation or Resignation (Payout)
Employee Paid in Error (Quick Reference Guide)
Employee Underpaid (Quick Reference Guide)
Lost ot Stolen (Quick Reference Guide)
Payment Models (Frequencies) - Please see Deductions
Payroll Deduction Program
HERE to access program information available on state employee website.
Guidance for Agencies
HERE to access deferral information available on state employee website.
Quotas (Also available on the Time-Leave page)
Correcting a Quota
Creating an Absence Quota
Leave (Quota) Balance Value - Payout Information and Processing Instructions
Paying Out Quota Balances(Quick Reference Guide)
Quota Overview Process
Health and FSA (Quick Reference Guide)
Post-tax (Quick Reference Guide)
Pre-Tax Installment Purchase Refund (Quick Reference Guide)
Pre-Tax Retirement (Quick Reference Guide)
HERE to access report instructions and samples.
Request for Payroll Information
Incorrect Plan Selected (Quick Reference Guide)
IT9015 Instructions for Employees with KTRS
Retirement Refunds - Please see Refunds
HERE to access the KRS website.
HERE to access the KTRS website.
Statements (Electronic), also available on the state employee website.
HERE to access other salary information available on the Classification and Compensation page.
Know the Difference with Premium Pay with the New Overtime Allocation
HERE to access shift premium information available on the Classification and Compensation page.
HERE to access split week/holding information available on the Time/Leave page
HERE to access tax information.
HERE to access timesheet information available on Time/Leave page.
Answers to Frequently Asked Questions (FAQs)
Refund Certification Form
Detailed Wage Type Listing
Retirement Wage Type Changes
HERE to access work schedule information available on the Time/Leave page.
Buyback (Quick Reference Guide)
Zero Net Check
Zero Net Check Information
Can't find what you're looking for or need further assistance?
HERE to submit a Business Request. It will be routed and assigned to a consultant for assistance. Please provide as much information as possible but do NOT include SSN within the request subject or description. Sensitive information should only be provided within an attachment to the request.