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Payroll

The following information is for agency HR staff and is related to payroll.

Back Pay

Checklist for Processing Back Pay

Guidelines for Calculating Back Pay Ordered/Approved by Court or Administrative Agency

Block Payments

Information on Block Payments

Block 50-

    Processing Information for Block 50 Payments

    Processing Instructions (Quick Reference Guide)

    Job Classes & Agencies Not Eligible for Block 50 Payments 

    Monthly Reporting of Block 50 Payment Instructions

Block 80-

    Processing Instructions(for LRC Only) (Quick Reference Guide)

Claims

Process Information

Researching Claims Written Off, Instructions for

Compensation

Regulations

Deductions (IT0014 Recurring Payments and Deductions)

Order of Processing Deductions within KHRIS

Payment Models (Frequencies) Supported by KHRIS

Start Dates Used in IT0014

Deferral - Please see Payroll Deferral

Deferred Compensation

Calculation Tool

Pre-Tax Refunds (Quick Reference Guide)

Direct Deposit & Electronic Salary Statements

Policy Information and Agency Guidance

Click HERE to access direct deposit information available on state employee website.

EFT - Please see Electronic Funds Transfer

Electronic Funds Transfer (EFT)

Reversal Requests (Quick Reference Guide)

SAS-EFT Reversal Payment Agreement

SAS Payment Agreement

eMARS

Request Form

Family Medical Leave Act (FMLA)

Click HERE to access FMLA information available on Time/Leave page.

First Check Loans

Application (New Employees Only)

Increments

       Click HERE to access increment information available on the Personnel Administration page.

Internal Revenue System (IRS)

Lock-In Letters (IT0161) - Process Information

Click HERE to access the IRS website.

Kentucky Employees Charitable Campaign (KECC)    

Agency Instruction for Setting-up Pledges

Fax Cover for KECC Pledge Set-up Notice

Click HERE to access KECC information available on state employee website.

Kentucky Employer Identification Number (KEIN)

Change Time Status/KEIN/Account Template Form  

KHRIS

SAS EFT Reversal Payment Agreement

SAS Payment Agreement

Leave - Please see Quotas

Leave Sharing

Click HERE to access leave sharing information available on Time/Leave page.

Lost ot Stolen Checks - Please see Paychecks

Manual Adjustments

Form

Instructions for Completing Form

Off-Cycle

Request Instructions

Optional Insurance - Please see Payroll Deduction Program

Overtime

Overtime Compensation Election Form

Pay/Payout Processing

Paying Deceased Employees

Paying Employee Appointed Mid Pay Period with Leave Without Pay Used within Same Period

Processing Gross Amount Payment or Adjustment (WT3009) (Quick Reference Guide)

Payouts:

   Annual/Comp Payout to Terminated/Retired Employees - REPLACED! See Leave Balance Value document below.

    Leave Balance Value - Payout Information and Processing Instructions

    Paying out an Employee Reverted from Detail or Promotional Probation Due to Separation or Resignation (Payout)

Corrections-

    Employee Paid in Error (Quick Reference Guide)

    Employee Underpaid (Quick Reference Guide)

Paychecks

Lost ot Stolen (Quick Reference Guide)

Payment Models (Frequencies) - Please see Deductions

Payroll Deduction Program

Rate Changes

Click HERE to access program information available on state employee website.

Payroll Deferral

Guidance for Agencies

Click HERE to access deferral information available on state employee website.

Quotas (Also available on the Time-Leave page)

Compensation Sheet

Correcting a Quota

Creating an Absence Quota

Leave (Quota) Balance Value - Payout Information and Processing Instructions

Paying Out Quota Balances(Quick Reference Guide)

Payout Request

Quota Overview Process

Refunds

Health and FSA (Quick Reference Guide)

Post-tax (Quick Reference Guide)

Pre-Tax Installment Purchase Refund (Quick Reference Guide)

Pre-Tax Retirement (Quick Reference Guide)

Reporting

Click HERE to access report instructions and samples.

Request for Payroll Information

Form

Retirement

Incorrect Plan Selected (Quick Reference Guide)

IT9015 Instructions for Employees with KTRS

Retirement Refunds - Please see Refunds

Click HERE to access the KRS website.

Click HERE to access the KTRS website.

Salary

Statements (Electronic), also available on the state employee website.

Click HERE to access other salary information available on the Classification and Compensation page.

Shift Calculation

Know the Difference with Premium Pay with the New Overtime Allocation

Shift Premium

Click HERE to access shift premium information available on the Classification and Compensation page.

Split Weeks

Click HERE to access split week/holding information available on the Time/Leave page

Taxes

Click HERE to access tax information.

Time/Timesheets

Click HERE to access timesheet information available on Time/Leave page.

W2

Answers to Frequently Asked Questions (FAQs)

Corrections:

    Process Instructions

    Adjustment Worksheet

    Refund Certification Form

Reprints:

    Process Instructions

Wage Types

Detailed Wage Type Listing

Retirement Wage Type Changes

Work Schedules

Click HERE to access work schedule information available on the Time/Leave page.

Workers' Compensation

Buyback (Quick Reference Guide)

Buyback Calculator

Zero Net Check

Zero Net Check Information

 

Can't find what you're looking for or need further assistance?

Click HERE to submit a Business Request. It will be routed  and assigned to a consultant for assistance. Please provide as much information as possible but do NOT include SSN within the request subject or description. Sensitive information should only be provided within an attachment to the request.

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