Co-op/Intern Education Placement Program Guidelines
In order for students to participate in the Kentucky State Government Cooperative Education and Internship Program, the Personnel Cabinet will require that the student receive academic credit for their participation. The following policies and procedures furnished by the Personnel Cabinet are to be followed in placing students in Co-op or Intern positions.
Source of Funds
Positions can be paid or non-paid at the agencies discretion. Funds for the payment of student salaries must come from the agency's budget or funds provided by work-study from the educational institution involved.
Students that are non-paid and do not receive academic credit are considered volunteers, not participants of the Co-op/Intern program.
Sponsorship of Students
State agencies must request applications for Co-op/Intern students from the Personnel Cabinet. Secondary or post-secondary schools must sponsor students possessing the needed skills. Those schools wishing to sponsor Co-op/Intern students may do so by contacting the Personnel Cabinet who in turn will provide appropriate referrals to interested agencies.
Agencies May Consider Students
- Enrolled on a full-time basis at an accredited Kentucky post-secondary school or other educational institution approved by the Kentucky Personnel Cabinet. Must be participating in a full-time cooperative education/internship program and must receive at least three credit-hours per semester.
- Working toward a diploma, degree or certificate in a field that relates directly to the Co-op/Intern position for which they are being considered.
- In good standing with the school with at least a 2.5 grade point average. This grade point average must be maintained throughout the period the student is working in a Co-op/Intern position.
- In compliance with state and federal child labor law requirements with respect to age and working hours. Co-op/Intern positions can be paid or unpaid positions.
Selection of Students
State agencies may use the following criteria in their selection process:
- The students' area of study and their special skills or abilities should be utilized in the Co-op/Intern position.
- The students' interest in working for state government upon completion of their course of study should be considered.
- Recommendations of the campus Co-op/Intern Program Coordinator.
Equal Employment Opportunity
The Commonwealth of Kentucky does not discriminate on the basis of race, color, national origin, sex, age, religion, sexual orientation, gender identity, veteran status, disability, genetic information or political affiliation in accordance with state and federal laws.
The Commonwealth is committed to providing equal opportunities for all individuals and actively seeks a diverse workforce.
The following form is used for Co-op/Intern placements:
The Personnel Cabinet will maintain individual employment files on students placed under the guidelines of this program.
- Are paid at an hourly rate and receive holiday pay for the hours they are scheduled to work.
- Earn sick leave and sick months of service if they work at least 100 hours in a month.
- Do not receive health/life insurance, retirement, annual leave or annual months of service.
Responsibilities of the Supervisor
All supervisors should provide orientation for Co-op/Intern students during the first week of employment. The orientation should include the following:
- Introduce students to co-workers.
- Inform students of the person(s) he/she should contact for information.
- Explain to students about his/her Co-op/Intern assignment.
- Explain all aspects of the tasks and expectations.
- Explain how performance will be evaluated and how often this will occur.
- Make students aware of organizational structure, policies and procedures that he/she needs to know in order to do a more efficient job.
- Provide tours for students of the facilities and an explanation of the equipment he/she will use.
- Encourage students to participate in agency meetings, events, training and decision making conferences.
- Supervisors are encouraged to be flexible with the Co-op/Intern's needs for time off the job for testing and other requirements of the educational institutions.
- All arrangements must conform to agency rules, regulations and policies.
Supervisors need to make sure students know job expectations and the timeframe he/she has to complete each project. Assignments should be challenging, varied, stimulating and measurable. Students should provide written and oral reports on their assignments, if requested. The supervisor should encourage students to continually review their assignments and determine if he/she can suggest better ways to improve the process.
The supervisor will work with the educational institutions to determine appropriate academic evaluation tools to be used on the job.
Prior to accepting an assignment, Co-op/Intern students should check with their academic advisors, or other appropriate persons, to ensure that they can receive academic credit for their Co-op/Intern experience. Co-op/Intern students must register with their institution's Co-op/Intern office and must conform to all agency rules, regulations, policies and safety rules.
Pay Grade 48
Division of Career Opportunities