Time / Leave (Quota)
The following information is for agency HR staff and is related to time and leave (quotas).
Click
HERE to access leave information in the Employee Handbook.
Click
HERE to access leave information available on the employee website.
NOTE:
Leave items/topics listed below with no further information to follow, indicate that no additional HR information is necessary/available.
Adverse (Inclement) Weather Leave
Information
Annual Leave- See Employee Handbook & Website
Annual Leave Sharing- See Leave Sharing
Bereavement / Funeral Leave
Click
HERE to access bereavement information for the family/survivor packet.
Benefits
Benefits Schedule
Blood Leave
Policy & Procedure Information for Agencies
Career Service
Click
HERE to access form to request confirmation of 16 years career service available on
Classification & Compensation page
Compensatory Time- See Overtime
Court Leave- See Employee Handbook & Website
Educational Leave
Contract
Family & Medical Leave Act (FMLA)
Calculating Entitlement
Issuance of Notification/ Certification Material- Agency Guidance
Processing Leave of Absence for FMLA
Click
HERE to access all FMLA forms available on the employee website.
Funeral Leave- See Bereavement
Holidays
Part-Time Employees
Presidential Election Information for Agencies
Click
HERE to access the list of dates available on the employee website.
Leave Balances- See Months of Service for Transfer Information
Leave Sharing
Agency Processing Information
Program Information
Annual [101 KAR 2:106]
Sick [101 KAR 2:105]
Instructions for Processing in KHRIS
Click
HERE to access leave sharing information available in the Employee Handbook.
Click
HERE to access leave sharing information available on the employee website.
Leave Time
Leave Time Template Distribution
Recording Leave without Pay for County Fee Employees
Military Leave
Agency Information
Leave Designation Form
Click
HERE to access employee mobilization information available on the employee website.
Military Leave, Spousal- See Employee Handbook & Website
Months of Service
Correcting Months of Service, Instructions for
Transferring Months of Service / Leave Balances Chart
Overtime [101 KAR 2:102]
Overtime Compensation Election Form
Pay / Payouts, related to Leave- See Quotas
Quotas (Also available on the Payroll page)
Compensation Sheet
Correcting a Quota
Creating an Absence Quota
Leave (Quota) Balance Value - Payout Information and Processing Instructions
Paying Out Quota Balances,
Quick Reference Guide
Quota Overview Process
Reporting
Click
HERE to access report instructions and samples.
Sick Leave
Retirement Sick Conversion Chart
Sick Leave Sharing- See Leave Sharing
Split Weeks
Holding 6ADL
State Service Request Form
Click
HERE to access the request for total months of service for leave accrual purposes (annual/sick), also available on the
Personnel Administration page.
Time Approval - Emergency Backup Approver
Guidance
Instructions
Release for Approval Instructions
Unapproved Time Report Instructions
Unreleased Time Instructions
Substitution Report Instructions
Time Entry
Cost Center Variant Set-up,
Quick Reference Guide
Time Errors
List of Time Error Messages and Required Action
Time Status
Change Time Status/KEIN/Account Template
Timesheets
Template - 2016
Template - 2017
Timesheet - 2018
Instructions for Using Template
Tracking Codes
Tracking Code Information
Transferring Months of Service- See Months of Service
Voting Leave
Policy & Procedure Information for Agencies
Work Schedule
Change Request Form (for employee use)
How to Change an Employee's Work Schedule
How to Change Multiple Employees' Work Schedules
Request Form (for agency use)
40 Hour Work Week FAQ
40 Hour Work Week Request Form
Workers Compensation [101 KAR 2:140]
With Sick Leave Sharing and Family Medical Leave
Click
HERE to access workers compensation information available on the employee website.
Can't find what you're looking for or need further assistance?
Click
HERE to submit a Business Request. It will be routed and assigned to a consultant for assistance. Please provide as much information as possible but do NOT include SSN within the request subject or description. Sensitive information should only be provided within an attachment to the request.
