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Time / Leave (Quota)

The following information is for agency HR staff and is related to time and leave (quotas).

Click HERE to access leave information in the Employee Handbook.

Click HERE to access leave information available on the employee website.

NOTE:    Leave items/topics listed below with no further information to follow, indicate that no additional HR information is necessary/available.

Adverse (Inclement) Weather Leave

Agency Information

Clearing Adverse Weather Leave, Instructions for

Annual Leave- See Employee Handbook & Website

Annual Leave Sharing- See Leave Sharing

Bereavement / Funeral Leave

Click HERE to access bereavement information for the family/survivor packet.

Benefits

Benefits Schedule

Blood Leave

Policy & Procedure Information for Agencies

Career Service

Click HERE to access form to request confirmation of 16 years career service available on Classification & Compensation page

Compensatory Time- See Overtime

Court Leave- See Employee Handbook & Website

Educational Leave

Contract

Family & Medical Leave Act (FMLA)

Calculating Entitlement

Issuance of Notification/ Certification Material- Agency Guidance

Processing Leave of Absence for FMLA

Click HERE to access all FMLA forms available on the employee website.

Funeral Leave- See Bereavement

Holidays

Part-Time Employees

Presidential Election Information for Agencies

Click HERE to access the list of dates available on the employee website.

Leave Balances- See Months of Service for Transfer Information

Leave Sharing

Agency Processing Information

Program Information

Annual [101 KAR 2:106]

Sick [101 KAR 2:105]

Instructions for Processing in KHRIS

Click HERE to access leave sharing information available in the Employee Handbook.

Click HERE to access leave sharing information available on the employee website.

Leave Time

Leave Time Template Distribution

Recording Leave without Pay for County Fee Employees

Military Leave

Agency Information

Leave Designation Form

Click HERE to access employee mobilization information available on the employee website.

Military Leave, Spousal- See Employee Handbook & Website

Months of Service

Correcting Months of Service, Instructions for

Transferring Months of Service / Leave Balances Chart

Overtime [101 KAR 2:102]

Overtime Compensation Election Form

Pay / Payouts, related to Leave- See Quotas

Quotas (Also available on the Payroll page)

Compensation Sheet

Correcting a Quota

Creating an Absence Quota

Leave (Quota) Balance Value - Payout Information and Processing Instructions

Paying Out Quota Balances, Quick Reference Guide

Quota Overview Process

​Reporting

Click HERE to access report instructions and samples.

Sick Leave

Retirement Sick Conversion Chart

Sick Leave Sharing- See Leave Sharing

Split Weeks

Holding 6ADL

State Service Request Form

Click HERE to access the request for total months of service for leave accrual purposes (annual/sick), also available on the Personnel Administration page.

Time Entry

Cost Center Variant Set-up, Quick Reference Guide

Time Errors

List of Time Error Messages and Required Action

Time Status

Change Time Status/KEIN/Account Template

Timesheets

Template - 2015

Template - 2016

Template - 2017

Instructions for Using Template

Tracking Codes

Tracking Code Information

Transferring Months of Service- See Months of Service

Voting Leave

Policy & Procedure Information for Agencies

Work Schedule

How to Change an Employee's Work Schedule

How to Change Multiple Employees' Work Schedules

Request Form

40 Hour Work Week FAQ

Workers Compensation [101 KAR 2:140]

With Sick Leave Sharing and Family Medical Leave

Click HERE to access workers compensation information available on the employee website.

 

Can't find what you're looking for or need further assistance?

Click HERE to submit a Business Request. It will be routed  and assigned to a consultant for assistance. Please provide as much information as possible but do NOT include SSN within the request subject or description. Sensitive information should only be provided within an attachment to the request.

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